Annual Meeting
The Annual Meeting for 2007 was held on January 29, 2008 at the Woodside Town Hall. The Minutes appear below:
WOODSIDE HILLS HOMES' ASSOCIATION
Annual Meeting - January 29, 2008
MINUTES
The Annual Meeting of Woodside Hills Homes Association was called to order by Board member, Jonathan Wilcox at 7:30 PM. The Secretary reported that the required quorum was exceeded.
Jonathan introduced the remaining Board members - Rich Bontempi, Bill Davey, Linda Kellogg, Debbie Mendelson and Perry Vartanian.
Jonathan asked for and received approval of the minutes for the 2007 Annual Meeting as mailed. Jonathan then introduced the guest speaker - Susan George, Woodside Town Manager.
· Susan reported that the Town has a new Town Engineer, Paul Nagengast. Paul, whose last position was Town Engineer in Half Moon Bay, is replacing Kent Dewell who is retiring after 15 years in Woodside.
· Town Hall is being expanded, updated and remodeled. Included are "green" updates such as replacing the failed double pane windows and adding a solar system to generate electricity. The Library, which is Town owned, is also getting a solar system.
· The Town's regulations governing on-site sewage treatment (septic systems) are under review with the objective of including the latest in waste processing technology. Included will be a demonstration project at Town Center of a system that processes septic tank effluent to make it usable for irrigation purposes.
· Architectural design guidelines for new and remodeled structures are being revised to incorporate "green" building concepts. Also under review are the Town's geologic regulations.
· Barkley Fields and Park, the Town's newly opened recreational fields adjacent to Woodside Hills on Farm Hill Blvd. is complete and serving our townspeople.
· Susan answered audience questions including:
- About paving of Woodside Dr.- Why two passes? Answer- the first pass was found to have areas in which the asphalt was too thin requiring the contractor to repave these areas. When will striping be done? Answer- as soon as the pavement is dry enough.
- About the availability of sewer service- Answer- Not likely in the foreseeable future as there is no capacity at the sewage treatment plant.
- If Sudden Oak Death disease spraying was done? Answer- spraying was done only in certain areas where SOD cases were sighted but not in Woodside Hills.
-About who should we call about maintenance of the safety trails? Answer- Call Town Hall (851-6790) with specifics of the problem and it will be put on the work schedule.
The audience expressed appreciation for Susan's presentation.
INTRODUCTION - Jonathan Wilcox announced that Dave Burow is our newly elected Town Council member. Dave could not be present as he was out of the country. Jonathan thanked Paul Goeld for his eight years service on the Town Council
PRESIDENT'S REPORT 2007 Year in Review (Jonathan Wilcox)
Jonathan commented on the following subjects:
· For the first time in 20 years, property owners in Units 1, 2, 6 and 7 had the opportunity to amend the C, C & R's. Jonathan asked Perry to update the audience on the results. Perry stated that Units 1 and 2 have adopted all five of the amendments by in excess of the required 2/3rds of the property owners. The voting for Units 6 and 7 will be completed by the end of the April 30 amendment window.
· Two Woodside Hills entry signs were stolen. The Board purchased replacements and resident Harold Kirksey was kind enough to fabricate secure posts and install the signs. Harold will be presented with a plaque as a gesture of the community's appreciation.
· Resident Suzie McElwee volunteered to query the Post Office to see if a collection box could be installed at Fernside entrance. Unfortunately, the Post Office was unwilling to consider our request. The board thanked Suzie for her efforts.
· Help wanted- The Board is seeking applicants for our Corporate Secretary. The main duties are to take minutes during monthly Board meetings and assist with mailings. There is also an opening on the Town's Planning Commission for a Woodside Hills resident. The main requirement here is an interest in advising on the Town's planning and building regulations. For information, call Janet Koelsh at 851-6790.
· Resident Julie Colman (Julie@immigrationlaw.com) has organized a "Parents of Woodside Hills Children" group. The group will facilitate Woodside Hills parents contacting each other via a secure Yahoo groups connection. Contact Julie for more information.
SOCIAL COORDINATOR REPORT (Linda Kellogg)
· The Annual Summer Party held on September 30, 2007 was a huge success with over 100 residents in attendance. The Board thanked Samira & Saeed Amid-Hozour for again graciously opening their home for this event. Linda mentioned that the Board is looking for a host home for the 2008 Annual Party.
HOSPITALITY (Bill Davey)
· Bill reported that five homes closed escrow in 2007. He enjoys visiting new residents, welcomes them and gives them an information package. New residents at the meeting were invited to introduce themselves.
LANDSCAPE MAINTENANCE REPORT (Rich Bontempi)
· Rich reported that new plantings and clean-up has been done on Summerhill, Oakhaven, Sheridan & Brookwood islands. Also included was the shaping and pruning of the trees on all the islands and entry. Rich tours the islands with the gardener and plans are to enhance the Fernside entrance. Rich mentioned that if residents see branches leaning on top of phone, cable or PG&E wires to call those prospective agencies. If residents notice overgrowth on the safety trail they should call the Town of Woodside.
ARCHITECTURAL BOARD REPORT (Tom Livermore)
· Tom explained what projects are the responsibilities of the Architectural Board. These are listed on the web-site (WoodsideHills.org). The AB has a committed 5-day turnaround for review of submissions. In 2007 there were 20 projects submitted (16 approved and four revised).
TREASURER'S REPORT (Perry Vartanian)
· Perry reviewed the 2007 income and expenses and proposed a budget for 2008 retaining the $85 per parcel assessment. The proposed budget and assessment was approved by voice vote.
BOARD MEMBER ELECTION
· Perry Vartanian and Rich Bontempi were elected by voice vote to three year terms on the Board.
AUDIENCE QUESTIONS AND COMMENTS
· A resident who is also a realtor mentioned that Woodside Hills is not in the Woodside School District and this may be affecting home prices in the Hills. Jonathan replied that the appeal of a transfer initiative was rejected three times over the years.
· A resident was concerned about rosemary plants on an island that was attracting numerous amounts of bees and could be a danger to someone that is allergic.
· A resident reported that a large tree behind her home on the Caltrans property had fallen over. The Board suggested she contact the Caltrans crew on Farm Hill.
· One resident was concerned about the proliferation of deer in the Hills.
· A resident asked that the large water drainage pipe on Woodside Drive be camouflaged.
· A resident thanked the board members for their volunteer efforts and a great job.
A motion to adjourn was made and the meeting was adjourned at 8:45 p.m.
Minutes prepared by Acting Secretary, Linda Kellogg